Trillion Trees template forms

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The Trillion Trees template forms can be downloaded from the public collection called "Trillion Trees" in Kobotoolbox library: 

• Site Mapping template form: TEMPLATE_Site_Mapping_v2.1_20250305

  • It is the 1st step of the monitoring process, wich allows to : Create an individual data entry for each intervention site; Map each intervention site in the field using the mapping tool in the form; and Complete the data on the pre-project condition of the reforestation site.

  • Make sure to adapt the list of choices to your needs, by adding the names of the surveyors, districts and villages. See below more detailed instructions on how to adapt the template form.

• Survival Monitoring template form: TEMPLATE_SurvivalMonitoring_v2.1_20250305

  • This the 2nd step of the monitoring process, to be used after restoration interventions have been completed in order to: Verify that planting / restoration interventions have taken place at each intervention site; Measure the survival rate of trees planted for each intervention site; Ensure environmental management measures were observed (e.g. stream sides protected from disturbance).

  • This should be used only AFTER all the Site Mapping data have been collected.

  • The unique Plot Identifiers (plot_ID) should be downloaded from your Site Mapping results and added to the choices list of the Survival Monitoring form.

  • Make sure to adapt the list of choices to your needs, by adding the names of the surveyors, districts and villages. See below more detailed instructions on how to adapt the template form.

• Plot Sampling template form: TEMPLATE Plot Sampling_v1.0_20250219

  • Projects implementing natural forest restoration, or using ANR, where trees are not planted in organised patterns, must use permanent plot sampling to track survival and growth of restored sites. The Plot Sampling form is used for recording plot measurements. Plot sampling requires the installation of permanent plots which are eitehr circular (8.92m radius) or square (10x10m) and contain two 1x1m sub-plots for the measurement of ground cover. The plot Sampling form allows for the location/position of the plot to be recorded, and for the measurement of each seedling or sapling planted or regenerated within the plot. It also allows for the collection of phytosanitary observations on the condition of each tree. Sample plots should be measured in year 1, after restoration interventions have taken place, and again in years 2 and 3.

  • Make sure to adapt the list of choices to your needs, by adding the names of the surveyors, districts and villages. See below more detailed instructions on how to adapt the template form.

Follow these steps to use the template: 

1. Download the template: Open the link below, click on the three dots "More actions" and select "Download XLS".
2. Adapt the template: Open the template in Excel and make the necessary adjustments for your context. 
   1. How to adapt the template: 
      • Survey tab:
        • Review the column "label" and make adjustments to the wording of the question if necessary.
      • Choices tab:
        • For the surveyor, district and village lists: edit the choices by updating the column "name" and "label". The "name" column for the choices should have no spaces and no special caracters. It is possible to add new choices by adding lines if needed. 
        • For al the other choices list: review the column "label" and make adjustments to the wording of the choice label if necessary. 
      • If necessary, you can add languages by adding "label" column, or remove the languages not needed
   2. However, you:
      • Cannot delete any colum (except for labels in languages not used)
      • Cannot delete any question/line from the survey tab
      • Cannot change variable names or types (columns 'name' and 'type')
      • Cannot change anything in the columns required, relevant, or calculation
      • Cannot group existing questions
3. Validate the form: Check that your form is compatible with the database using the Trillion Trees Form Validator.
4. Upload the form: In your KoboToolbox account, click on the blue button "NEW" and select "Upload XLS form". Drag and drop the form, then deploy it.
5. Share the form: Open the "Settings" of the form, select "Sharing" and click on "Add user". Enter "trilliontrees", select "View Form" and "View Submissions", and click on "Grant Permissions". Also add the user "ct_trilliontrees".